Carrier Check · carrier-invoice audit · freight brokers
Each month we recompute every carrier invoice against its rate confirmation and your written accessorial policy, and send back the exceptions in dollars with a short-pay memo per carrier. Detention without timestamps, fuel charged twice, accessorials nobody authorised, the same load invoiced twice. Found before you pay.
01 · What you get
Arithmetic verification of what carriers billed against what you agreed. Not an opinion: the numbers, traced to the rate con.
Every invoice line that differs from the rate confirmation or your policy. Linehaul, fuel surcharge, detention, layover, stop-offs, lumpers, TONU, duplicates, arithmetic. Each one names the clause it broke and the document it came from.
One page per carrier with exceptions: invoice, load, line, billed versus agreed, amount to short-pay, the rate-con clause. Ready to attach to your remittance or send to the factoring company.
Loads and invoices tested, exceptions by type with totals over and under, tolerance, method, who reviewed. Evidence for your customers, your lender and your own margin review.
Our standard
A verified invoice is one you can follow back to the rate confirmation, the policy, the timestamp on the POD. Our AI reads the documents, deterministic code recomputes every line, and a person reviews every exception before it reaches you.
02 · How it works
Twenty carrier invoices with their rate confirmations, and the BOL or POD where you have it. Forwarded e-mails or a TMS export, as they are.
Free time, detention rate and cap, TONU, layover, stop-off, lumper policy, fuel surcharge basis. One page you confirm once. Then every rate con becomes the rule for its load.
Deterministic code, not a model, computes what each invoice should say and compares it with what the carrier billed. A person reviews each exception.
Within 48 hours for the sample, then every month on your invoice batch. Excel, the memos per carrier, and the audit record.
03 · Why
Freight audits typically surface 2 to 8 percent of spend, and almost all of it sits in the same places. Large brokers run audit platforms. Under twenty people, it is a spreadsheet, or nothing.
Billed without arrival and departure times, or beyond the cap, or inside the free hours.
needs the POD timestampsSurcharge added to a rate that already included it, or computed on the wrong index week.
rate con says whichStop-offs, layovers, lumpers and TONU that were never on the rate con, or exceed what your policy pays.
policy, one pageThe same load invoiced twice, often through a factoring company weeks apart, with a different invoice number.
load number match04 · Price
Fixed before we start. No percentage of what we find, no per-exception fees. Cancel any month. The sample is free because the first 20 invoices show you what you would be paying for.
| Item | What it covers | USD |
|---|---|---|
| Sample | 20 invoices with their rate cons, exceptions back within 48 hours | 0 |
| Setup | Your accessorial policy written down, document mapping, first full month | 900 |
| Monthly · up to 150 loads | Recompute, exceptions in Excel, memos per carrier, audit record | 450 |
| Monthly · up to 400 loads | Same | 750 |
| Monthly · up to 1,000 loads | Same | 1,200 |
| Larger brokers | Quoted on the invoice batch | — |
05 · Data
Rate confirmations, invoices and PODs are commercial documents between you and your carriers. No driver data, no customer rates, no logins.
What we need
What we never need
06 · Contact
Reply within one business day. Exceptions back within 48 hours of receiving the documents. If we find nothing, you still get the audit record.
